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Autocode Survey Responses with a Dictionary

In the “Categorize Survey Answers” window, you can automatically code the responses to open-ended questions using a dictionary. This feature is especially helpful if you are analyzing a lot of data or repeatedly ask the same questions that should be coded using the same category system.

Please note: This function is only available if you are using a license of “MAXQDA Plus” or “MAXQDA Analytics Pro”. This is the case when a menu tab named MAXDictio is visible in the main MAXQDA window.

To autocode responses with a dictionary, start the Analysis > Categorize Survey Responses feature and drag a code containing the answers to a question from the “Code System” window into the dialog box that appears.

Select code that contains answers to the open-ended questions

After clicking OK, the following interactive working environment appears:

Working environment “Categorize Survey Responses”

Autocoding is then performed in two steps:

Step 1: Create Dictionary

Click Dictionary in the ribbon menu to open the administration environment for dictionaries in MAXQDA:

Create dictionary

A dictionary contains categories with search items; in the example above, in the dictionary with the name “<Standard>”, the category “Job” was underpinned with the search items “job” and “work”. Following this logic, create a dictionary with categories and search items for your study in the Dictionary window and close the window.

For more information on creating, importing, and customizing dictionaries, see this section.

Step 2: Apply Dictionary

Click the Autocode with Dictionary icon in the Ribbon menu:

Starting the autocode process

A menu opens where you can select which scope should be coded: the whole answer, the paragraph or sentence in which the search hit occurs, or only the search hit itself. In case of short answers, you will usually choose the option to code the entire answers.

After selecting an option, the following dialog appears:

Options for Autocode with Dictionary process

At the top, select the dictionary to be used for autocoding.

Only in listed responses (<number of responses>) – This option ensures that only the responses currently listed in the right-hand window are searched. If you switch off the option, MAXQDA will search all answers that are currently available in the working environment (the number of available answers is shown in the first line of the code tree in the left pane).

Ignore inactive categories – It is possible to temporarily disable a category in a dictionary, to turn it off. Select this option to not include these categories in autocoding.

After clicking OK MAXQDA will autocode the responses:

Results of autocoding procedure
  • A new category is added to the code system, whose subcategories correspond to the category names from the dictionary.
  • Depending on the selected context, the entire responses or only parts of them are coded with these categories. For example, in the figure, all responses containing the search item “job” or “work” as defined in the dictionary category were coded with “job”.
Please note: As the figure shows, multiple coding in this process is possible. For example, the third response was coded with “Pensions” in addition to “Job”.

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