Edit Text Documents and Tables

Text documents and tables can’t be modified after you open them in the ”Document Browser”, to prevent unintentional changes to the document during your analysis. However, you can activate the Edit Mode at any time, which allows you to adapt the text, for example, to correct a typo or error. You also need to activate Edit Mode to create a new text in MAXQDA.

To turn on Edit Mode:

  • Click on the Edit Mode icon in the ”Document Browser” toolbar as in the image below.
  • Alternatively, you can also use the shortcuts Ctrl+E (Windows) or ⌘+⌥+E (macOS).
Turn Edit Mode on/off

For text documents, the usual text formatting functions such as font size and size are available in Edit Mode. A separate formatting toolbar will appear below the coding toolbar.

Formatting toolbar for text documents

For table documents, only the content can be customized, but not the appearance of the text.

Note: It is not possible to edit contents of a PDF, an image, an audio file or a video file within MAXQDA.

Saving text edits

The changes made in Edit Mode are transferred to the MAXQDA project file when the Edit Mode is closed. The modified text is saved every 5 minutes as you go. You can set this backup interval in the global preferences of MAXQDA, which can be opened via the gear symbol on the top right of your MAXQDA window.

Set the interval for autosave in Edit Mode

Undoing text changes

You can undo changes made in Edit Mode – this works in the same way as in Word. For example, if you delete or reinsert a text passage, you can undo all these steps. You can do this either by right-clicking the context menu in the “Document Browser” and selecting the Undo Text Changes option. Alternatively, you can click on the symbol in the toolbar:

With the Undo All Text Changes option, you can undo all the changes made since you last opened Edit Mode with one click.

Please note: Deleting a text deletes all code assignments that are completely within the deleted text. These assignments cannot be restored by the undo function.

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