Before you start your first TeamCloud project, check the license and account requirements. This page also explains how to activate your TeamCloud license and how to log in.
What you need
TeamCloud license (team lead only)
Only the team lead needs a TeamCloud license. Team members do not need one.
You get TeamCloud licenses with a TeamCloud subscription. A subscription holds one or more TeamCloud licenses and sets how long you can use them. Each license has its own TeamCloud code, team lead, seats, and storage space.
- New customers: buy TeamCloud with a MAXQDA subscription from the MAXQDA Online Shop.
- Existing MAXQDA subscribers: add TeamCloud through the Subscription Manager.
- Users of a MAXQDA license they do not own (for example, an organization's or campus license), or anyone who needs separate billing for TeamCloud: buy a standalone TeamCloud subscription from the MAXQDA Online Shop.
MAXQDA license (everyone)
Every person who works on a TeamCloud project, including the team lead and all team members, needs a MAXQDA license.
| MAXQDA licenses that work with TeamCloud | MAXQDA licenses that do not work with TeamCloud |
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The team lead and all team members should use the same version of MAXQDA. If your team still has TeamCloud projects from MAXQDA 24, migrate them to a newer version first.
MAXQDA Account (everyone)
Everyone on the team, including the team lead, needs a free MAXQDA Account. The account is separate from your MAXQDA software license.
To be invited by email, team members need a registered and verified MAXQDA Account. You can create an account at account.maxqda.com/register. Team members without an account can use an invitation link from the team lead to create one and join the project.
Before setting up your TeamCloud project, ask team members to create and verify their MAXQDA Accounts, or plan to send them an invitation link instead (see how to invite team members).
For more information, see what the MAXQDA Account is and how to manage it.
Older documentation may call the MAXQDA Account a "TeamCloud account"; both terms refer to the same account.
Activating your TeamCloud license (team lead only)
Before you create or manage TeamCloud projects as team lead, activate your TeamCloud license in your MAXQDA Account. Use the TeamCloud code from your delivery email. Entering the code makes you the team lead for that license.
- Log in to your MAXQDA Account at account.maxqda.com.
- On your MAXQDA Account dashboard, click MAXQDA TeamCloud.
- Open the Licenses tab.
- Enter your TeamCloud code and activate it.
- If MAXQDA is open, restart it while connected to the internet. The license takes effect only after the restart.
After activation, the Licenses tab shows the license details: subscription duration, serial number, storage space used, and team seats. All projects you create with this license count toward its storage space and seats. The MAXQDA TeamCloud tile on your MAXQDA Account dashboard then shows Team Lead license.
To hand a license over to another person, for example a new team lead, see how to transfer a TeamCloud license.
Logging in
To download or upload TeamCloud projects in MAXQDA, you must be logged in to your MAXQDA Account. You can log in from two places.
- In the MAXQDA welcome screen, under the Team Projects tab
- In the TeamCloud menu
You can work on downloaded TeamCloud projects while offline. You need an internet connection to upload or download project files and to use online features, such as invitations, the TeamCloud website, and the project logbook.
Consider creating a small test project before starting a real one to become familiar with the TeamCloud workflow. This lets you and your team practice uploading, downloading, and importing without using real research data.
