Overview of Import and Export Options

MAXQDA offers a variety of options for exporting data to other software programs like SPSS or Microsoft Office programs.

The following table lists many, but not all, possibilities for trasnferrring your data.

Data Type Option in MAXQDA Format
Single document Right-click on Document Name and select Export Document

Click on the Export icon in the “Document Browser”

Texts can be highlighted in the “Document Browser” with Ctrl+A (Windows) and cmd+A (Mac) and exported via the clipboard

DOCX for texts, XLSX for tables, PDF for PDF files and original image formats for images
Highlighted segments in a text, table or an image Ctrl+C (Windows), cmd+C (Mac) in the “Document Browser” window or right-click on the highlighted segment and select Copy to copy the selected segment to the clipboard Object in the clipboard
One or more coded segments In the “Overview of Coded Segments”, for example, select segments with Ctrl or cmd and a mouse click and then select an export variant or copy it with Ctrl+C or cmd+C to the clipboard. XLS/X, DOCX, HTML, RTF, clipboard
All coded segments in the “Retrieved Segments” window Reports > Export > Retrieved Segments or with the icon in the “Retrieved Segments” window  XLS/X, DOCX, HTML, RTF, clipboard
Coded segments for a single document (teamwork) Right-click on the document and select Export teamwork .MEX (internal format)
Memos Export in the Overview of Memos DOCX, RTF, XLS/X, HTML
Memos for a document (for teamwork export) Right-click on the document and select Export teamwork .MEX (internal format)
Memos for a document Right-click on the document and select Overview of Memos DOCX, RTF, XLS/X, HTML
Text of a memo Copy to clipboard with Ctrl+C or cmd+C or the Export icon in the Memo window Windows clipboard
List of variables Variables > List of Document Variables or List of Code Variables and then click on the Export icon in the toolbar. .HTML, XLS/X
Variable table (export) Variables > Export Document Variables or Export Code Variables or click on the Export icon in the “Data editor” XLS/X, SPSS, TXT (tab-delimited), RTF, DOCX
Variable table (import) Variables > Import Document Variables or Import Code Variables XLS/X, SPSS, TXT (tab-delimited), RTF, DOCX
Variables & variable values for a document (teamwork) Right-click on the document and select Export teamwork .MEX (internal format)
Export variable values for a document Right-click on a document, select Overview of Variables, and click on the Export icon in the toolbar XLS/X, SPSS, TXT (tab-delimited), DOCX, RTF
Code frequencies table Visual Tools > Code Matrix Browser and click the Export icon

or

Highlight the cells of the table that you want to copy and hit Ctrl+C or cmd+C to copy them to the clipboard
Table: XLS/X, HTML, DOCX, RTF, DOCX
Image: PNG, SVG
Code frequencies Reports > Overview of Codes and click the Export symbol XLS/X, HTML, RTF, TXT (tab-delimited)

Exporting project components as Excel files

One possibility for exporting is worth noting in particular. If you select the following option in the ribbon menu, Reports > Export > Project Components as Excel File, MAXQDA will generate an Excel file that lists the following contents in the individual tables of an Excel file:

  • “Document System” with code frequencies
  • “Code System” with code frequencies
  • Memos
  • Coded segments
  • Document Variables and their values
  • Code Variables and their values
  • Links
  • Summaries