Opening and Editing Memos

To view and edit an existing memo, double-click the yellow memo icon with the left mouse button and the following memo window will appear.

The Memo Window

In the upper area of the memo you can assign a meaningful memo title – just click on the bold title with the mouse. In the upper right corner MAXQDA shows when and by whom the memo was last edited. Hold the mouse cursor over this information to see who originally created the memo.

The actual memo is written into the large text window:

  • At the top, there is a toolbar for formatting the text, so you can create enumerations and numbers, for example.
  • By clicking on the icon, you can prepend the creation date to a new entry.
  • A table can be inserted by right-clicking in the text window and selecting the function with the same name.
Tip: If you want to use parts of an open text in a memo as a quote, you can select a text passage and drag it into the memo by holding down the mouse button. MAXQDA automatically adds the document name and the position of the inserted text as source at the end of the text by default.

Saving memo content

MAXQDA is saving all entered information and changes to a memo when closing the window. In addition, the memo window will be saved regularly and you can adjust the time interval in MAXQDA’s settings. The default setting is 5 minutes.

Memo symbols

You can assign either the yellow standard Post-it symbol or one of eleven other symbols to each memo. This makes it possible to indicate what kind of memo it is. In detail the following possibilities are available:

Memo visualization options

Each user can assign the symbols to specific memotypes as desired. For those who work according to the Grounded Theory method, it is recommended, for example, to use the symbol T for theory memos, M for method memos and the question mark for memos that refer to the further collection of data (theoretical sampling).

Since the meanings of the memo visualizations are assigned individually, you can indicate the function or significance of each memo type in the current research project in the Type Label text box. Please note that it is possible to edit this field in any open memo; any memos of the same type will be amended accordingly.

Tip: By moving the mouse over a yellow memo symbol in MAXQDA, a small information window appears with the title of the memo, the last modification date, if applicable the assigned label for the memo type as well as the beginning of the memo text.

Deleting memos

To delete an open memo, click on the red “X” at the top right of the window.

Tip: You can also delete a memo on the spot by right-clicking the memo icon and selecting Delete Memo.

Copying memos

You can duplicate a memo by right-clicking the memo icon and selecting Copy Memo. Click again with the right mouse button on a place in MAXQDA where you can place a memo – e.g. in the memo column in the “Document System” – and select the option Paste Memo here.

Print and export individual memos

Individual memos can be printed and exported. To do so, you will find the Print and Export icons in the toolbar at the top of the memo window.

By selecting Print, the print preview window opens, in which you can define the page margin, header, etc. When printing a memo, its “title” is inserted as a heading, author and creation date are also listed.

By selecting Export, the complete memo can be exported in a format similar to a Word, PDF or HTML file. Of course, you have to enter a file name under which the memo will be saved.

Exported memo