Print and Export Retrieved Segments

You may wish to continue to work with the retrieved segments that you have called up. MAXQDA makes it possible for you to print out these segments, copy them to the clipboard, or to export them as a file.

Printing retrieved segments

To print out the retrieved segments,

  • Click on the Print retrieved segments icon  in the “Retrieved Segments” window toolbar.
  • Click in the window to place it in focus (recognizable by the green marker in the window title), and use the keyboard shortcut Ctrl + P (Windows) or cmd + P (Mac) or,
  • Switch to the Reports tab, click the Export icon and select the Retrieved Segments option.

You will then see the standard option for selecting your printer. In this window, you can also select the print layout and choose to print out only certain pages.

Printout of the “Retrieved Segments” window

If you want to be able to edit aspects of the formatting, it is recommended that you first export the retrieved segments, open them for edit in a word processor, and then print them out.

Exporting retrieved segments

To export your retrieved segments, click the Export icon in the toolbar of the window. Alternatively, open the function from the ribbon menu: Reports > Export > Retrieved Segments.

The following option menu will appear:

Options for the export of retrieved segments

In the left window, specify which supplementary information should be exported in addition to the coded segments, including:

Memos – If you select this option, all memos assigned to the coded area of the segment, displayed in the “Retrieved Segments” window, will also be exported. When exported as an Excel document or as a web page, all memos from one coded segments will be included in a single cell.

Time range (for transcripts with timestamps) – For segments from a transcript, both the time at which an coded text starts and the time span of the coded text are exported. You can then check when exactly a statement in an interview was made. The specific points in time and time spans are determined according to the timestamps in the transcript and the number of characters of a coded segment and, if necessary, extrapolated if the coded segment does not exactly match the time stamps.

Print other codes assigned to the segment – For each codedsegment, the export file writes which codes were assigned to it. Each overlap with another code is listed, including its weight. With the option Only activated codes, only the activated codes are taken into account.

Include tooltip variables – When this option is selected, all tooltip variables that are selected in the „List of document variables“ will be exported. For export in XLS/X or HTML format, each variable will be assigned to its own column.

Document Variables (x selected) – Click on the button with the three points to select at which point variables should be exported. With each coded segment, the variable values of the corresponding documents are then additionally exported. If you selected tooltip variables in the List of Document Variables, these will also be exported. When exporting as an Excel document or as a webpage in HTML format, each variable has its own column.

In the section to the right, you can specify which source data should be exported with each segment.

Choose between the three export formats: Text Document (RTF), Excel Document (XLS / X), and Web page in HTML format. After clicking on OK, you can enter the file name and location, whereupon the export is started and the exported file is opened with the preset program for the respective file type.

Export Retrieved Segments as text
Tip: You can also export the coded segments in the Overview of Retrieved Segments this way.

Copying retrieved segments to the clipboard – including source information

In a research project, citations (e.g. interview passages) are often integrated into the final report. It is important to note the source information of these citations – the document and paragraph from which they were taken. MAXQDA simplifies this process with the function Copy segment with source information to Clipboard. You can access this function by right-clicking on the source information in the “Retrieved Segments” window.

Calling up source information from a context menu

When you open the function from the context menu, MAXQDA copies the selected segment into the clipboard. Now you can paste the citation into your word processing program by pressing Ctrl+V (Windows) or cmd+V (Mac). At the end of the citation, the document name from the “Document System,” as well as the paragraph, will automatically be inserted.

Citation with source information in word processing program
Tip: The function can also be opened by right-clicking on a coding stripe or by right-clicking on a row in the Overview of Retrieved Segments.