The “Retrieved Segments” Window

The “Retrieved Segments” window is a results window – it shows you all of the coded segments that were coded with any of the activated codes in any of the activated documents.

The “Retrieved Segments” window

Next to each retrieved segment (default is on the left side), you will find an info box about each retrieved segment and a memo column, showing any memos that were attached to the retrieved section of the document.

Tip: If you want, you can also move the info boxes to the right side of the “Retrieved Segments” window, but the memo column always remains on the left.
Info box for a retrieved segment from a text document

The info box above can be read as follows: the segment came from paragraphs 20-24 in the document “Joanna”, which is in the Document Group “New York”. The segment was coded with the code “Friends”, which is a subcode of the code “People” and the weight score for the coded segment is “100”.

Tip: If you click on any part of the info box, the associated document will automatically be opened in the “Document Browser” window at that part of the document where the associated coded segment can be seen (paragraphs 20-24). This segment is also highlighted. The associated code is also highlighted blue automatically in the “Code System” window.

If you right-click on the info box, you will see the following context menu:

Context menu for the info box in the “Retrieved Segments” window

It is possible here to delete the particular coded segment, but that does not delete the actual code from the “Code System” or the document segment from the document. You will have to confirm your deletion. You can also change the weight score for the coded segment. If you select Modify weight, the following window will appear:

Modifying the weight score of a coded segment

Sorting segments in the “Retrieved Segments” window

You can also carry out other functions by right-clicking on a gray area of the “Retrieved Segments” window in which the info boxes appear.

Context menu that appears when you right-click in a gray section of the column

The next few functions in the context menu affect the sorting of the retrieved segments. There are three possible variations:

  • Ordered by Document System – this means that the segments are listed in the same sequence as in the “Document System”. The list starts with the segments of the first activated document in the “Document System”, then those of the second activated document are given, and so on. Search results in this order would let you compare what one respondent said to different selected topics. For example, given that the first respondent’s answers were contained in one document or interview, followed by a second respondent’s answers in a separate second interview, all of the retrieved segments from the first interview would be listed before those from the second interview.
  • Ordered by Code System – this means that the segments are listed in the same sequence as the codes in the “Code System”. All of the segments assigned the same code are listed one after the other.
  • Ordered by weight – This sorts the segments according to the weight that has been assigned to them.
Tip: In the status bar at the bottom of the screen, the currently selected sort sequence is represented by an icon. This symbol, for example, symbolizes sort by documents . To customize the sort sequence, simply click the icon.

Jumping from a retrieved segment to its location in the source document

You can always go back to the original document from a coded segment in the “Retrieved Segments” window. If you click anywhere on the infobox containing the source, the source document will be opened in the “Document Browser” and positioned exactly where the coded segment is, and highlighting it so that you can immediately assign a new category without having to highlight it again. And if you click the infobox of a video segment, the Multimedia Browser will open with the video and the coded segement of the clip will be highlighted.

The table view in the “Retrieved Segments” window

The “Retrieved Segments” can be displayed in a table view. Click the Change to table view icon at the top of the window. MAXQDA will then display the coded segments in the same manner as the Overview of Coded Segments in the preview window. This display is interactive: Click on a row to show the corresponding segment in the “Document Browser”.

The “Retrieved Segments” in a table view