Overview of Import and Export Options

MAXQDA offers a variety of options for exporting data to other software programs like SPSS or Microsoft Office programs.

The following table lists many, but not all, possibilities for trasnferrring your data.

Data TypeOption in MAXQDAFormat
Single documentRight-click on Document Name and select Export Document

Click on the Export icon in the "Document Browser"

Texts can be highlighted in the "Document Browser" with Ctrl+A (Windows) and cmd+A (Mac) and exported via the clipboard

RTF for texts, XLS/X for tables, PDF for PDF files and original image formats for images
Highlighted segments in a text, table or an imageCtrl+C (Windows), cmd+C (Mac) in the "Document Browser" window or right-click on the highlighted segment and select Copy to copy the selected segment to the clipboardObject in the clipboard
One or more coded segmentsIn the "Overview of Coded Segments", for example, select segments with Ctrl or cmd and a mouse click and then select an export variant or copy it with Ctrl+C or cmd+C to the clipboard.XLS/X, HTML, RTF, clipboard
All coded segments in the “Retrieved Segments” windowReports > Export > Retrieved Segments or with the icon in the “Retrieved Segments” window XLS/X, HTML, RTF, clipboard
Coded segments for a single document (teamwork)Right-click on the document and select Export teamwork.MEX (internal format)
MemosExport in the Overview of MemosRTF, XLS/X, HTML
Memos for a document (for teamwork export)Right-click on the document and select Export teamwork.MEX (internal format)
Memos for a documentRight-click on the document and select Overview of MemosRTF, XLS/X, HTML
Text of a memoCopy to clipboard with Ctrl+C or cmd+C or the Export icon in the Memo windowWindows clipboard
List of variablesVariables > List of Document Variables or List of Code Variables and then click on the Export icon in the toolbar..HTML, XLS/X
Variable table (export)Variables > Export Document Variables or Export Code Variables or click on the Export icon in the “Data editor”XLS/X, SPSS, TXT (tab-delimited), RTF
Variable table (import)Variables > Import Document Variables or Import Code VariablesXLS/X, SPSS, TXT (tab-delimited), RTF
Variables & variable values for a document (teamwork)Right-click on the document and select Export teamwork.MEX (internal format)
Export variable values for a documentRight-click on a document, select Overview of Variables, and click on the Export icon in the toolbarXLS/X, SPSS, TXT (tab-delimited), RTF
Code frequencies tableVisual Tools > Code Matrix Browser and click the Export icon


Highlight the cells of the table that you want to copy and hit Ctrl+C or cmd+C to copy them to the clipboard
Image: PNG, SVG
Code frequenciesReports > Overview of Codes and click the Export symbolXLS/X, HTML, RTF, TXT (tab-delimited)

Exporting project components as Excel files

One possibility for exporting is worth noting in particular. If you select the following option in the ribbon menu, Reports > Export > Project Components as Excel File, MAXQDA will generate an Excel file that lists the following contents in the individual tables of an Excel file:

  • "Document System" with code frequencies
  • "Code System" with code frequencies
  • Memos
  • Coded segments
  • Document Variables and their values
  • Code Variables and their values
  • Links
  • Summaries

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