Use the TeamCloud website to manage projects, members, files, and project logbook entries. The website is part of your MAXQDA Account at account.maxqda.com. You can also open the project members and project logbook pages from MAXQDA using TeamCloud > Project Members or TeamCloud > Project Logbook.
Opening the TeamCloud website
After logging in to your MAXQDA Account, click the MAXQDA TeamCloud tile on your MAXQDA Account dashboard.
The TeamCloud website opens with four tabs: Projects, Licenses, Email Settings, and Help. The Projects tab lists all TeamCloud projects you lead or have joined as a team member.
Each project entry shows the current cycle and its start date. Click a project name to open its project page.
Project pages
Each TeamCloud project has four detail pages: Overview, Files, Members, and Project Logbook. Use their tabs to check project status, manage files and members, and record important notes.
On the project pages, the Project Size box shows how much storage the project uses. The Recent Activity section shows the whole project's history across all cycles, such as members joining, uploads, new cycles, and upload comments.
Overview
The Overview tab summarizes the current cycle. It shows the project's status when the cycle began, including the number of documents, codes, coded segments, memos, summaries, and paraphrases.
Below each cycle, the Events section lists what happened in that cycle, such as uploads and newly joined project members. For each upload, it also shows how many elements the team member added.
Files
The Files tab shows the current project file and the upload status of each team member for the current cycle.
- Project File: shows the current project file, the current cycle, the upload date, and the upload comment.
- Click the clock icon in the Actions column to view the version history. It lists the main project from each earlier cycle. Both the team lead and team members can download these versions. The team lead can also delete individual versions.
- Teamwork Status: shows whether each team member has uploaded their work for the current cycle, when they uploaded it, and any comment they added.
- Delete Project: only the team lead can delete a project. The Delete Project button permanently deletes the entire TeamCloud project, including all cycles and external files.
Only delete a TeamCloud project if you are sure that the project and all associated files are no longer needed.
The Files tab shows the project files TeamCloud keeps online. The TeamCloud projects you work on are stored on your computer (see where TeamCloud stores your projects).
Members
The Members tab shows all current project members. Each member has a tile showing their name, email address, role, and latest activity. Your own tile is marked "Me".
Managing project members
Team leads can invite members from the Overview or Members tab. They can also remove members using their member tiles. For the full workflow, see how team leads invite and remove members.
Team members can leave a project with Leave Project on the Members tab.
Project logbook
Each TeamCloud project has a shared logbook where you can record notes, decisions, and questions. Both the team lead and team members can create, edit, and delete logbook entries.
The logbook is stored online rather than on your computer, so you can view it only on the TeamCloud website. You can open it directly from MAXQDA via TeamCloud > Project Logbook.
The Project Logbook tab lists all entries for the project. Each entry shows its title, content, author, and creation date.
- Add an entry: click + Add Logbook Entry, enter a title and content, and save the entry. Your username and the creation date are added automatically.
- Edit an entry: click the pencil icon next to the entry. The editor's username and edit date are added automatically on save.
- Delete an entry: click the trash icon next to the entry.
Entries appear in order from newest to oldest. To back up the logbook, use your browser's Print function and save the page as a PDF. This also captures the Recent Activity history.
If you use Google Chrome with the MAXQDA Web Collector extension, you can import the logbook page directly into your MAXQDA project as a web document.
Licenses
As team lead, you activate and transfer your TeamCloud licenses on the Licenses tab. It also shows each license's details, such as storage used and team seats. See how to activate a TeamCloud license.
Transferring a TeamCloud license
Each TeamCloud license is tied to the MAXQDA Account of its team lead. As team lead, you can transfer a license to another person's MAXQDA Account, for example, if they take over the team. That person becomes the team lead for all projects created with that license, and you become a team member.
The new team lead must already be a member of at least one project created with this license. Otherwise, invite them to one first.
- For each project created with this license:
- Import all pending work from your team members.
- Upload the project to start a new cycle, so all members have the latest version.
- On the Licenses tab, click Transfer TeamCloud License. The transfer moves one license, identified by its TeamCloud code.
After the transfer, you can remain in the projects as a team member or leave them from their project pages.
Email Settings
As team lead, use the Email Settings tab to choose which project emails you receive, such as notifications when members join or upload their work. See email notifications on the team lead page.
Seats Overview
As team lead, use the Seats Overview to see who occupies the seats of your TeamCloud license. Open it at teamcloud.maxqda.com/team/ while logged in.
The Seats Overview shows the number of occupied seats. It also lists each person's status, email address, and number of projects they belong to under your license. You also occupy a seat. Clicking Remove next to a person takes them out of your projects and frees their seat.
